INTELLIGENCE: Door Data Systems unifies fire door compliance through digital records

Door Data Systems has developed a comprehensive digital platform designed to bring together the manufacturing, installation, inspection and ongoing maintenance of fire doors into a single operating environment. The company’s approach addresses a long-standing problem in building safety: fragmented records that make compliance difficult to evidence and manage over time.

At the core of the system is NFC tagging, used to provide a durable and reliable digital identity for each door. Through web and mobile applications, the platform links door specifications with fire certifications, parts lists and installation guidance. Each door’s record becomes accessible in the field or at a desk, reducing reliance on paper files and disconnected systems.

For installers, the platform allows installation compliance to be evidenced through photographs and structured checklists, all tied directly to the individual door. Inspectors are provided with a dedicated workflow that supports routine inspections using standardised checklists, photographic records and secure report storage. These functions are overseen through dashboards tailored to different user groups, ensuring that information remains relevant and accessible without unnecessary complexity.

The system also provides a consolidated view of installation records, inspection reports, certifications, maintenance logs and stock records, all accessible from a single application. Housing associations, building managers and other stakeholders can view the full digital history of every door, enabling informed decisions and clearer accountability across large property portfolios.

Door Data Systems positions this approach as a practical way to support best practice under the Fire Safety (England) Regulations 2022. By digitising the so-called Golden Thread of building information, organisations can maintain continuity of records from installation through ongoing use, rather than reacting to issues after they arise. The result is a more straightforward method of managing compliance that supports safety while remaining mindful of budgets and operational pressures.

Jim Kerr, Director at Door Data Systems, said: “I am really proud of what the entire team have achieved and the continual support and collaboration with our ever expanding list of customers.”

As regulatory expectations continue to focus on traceability and record keeping, Door Data Systems’ platform reflects a broader shift toward clearer, more accountable management of fire safety assets across the built environment.